Procurement Activities
"Trust cannot be bought, but grows and develops because of the best performance"
Identification of Work Volume
Outline all scope of work as well as verify and check necessary references before preparing a request for quotation to any partners associated with the project
01
Purchasing
At this stage, the Purchasing team will select partners/bidders, send a Request for Quotation (RFQ), and conduct a Bid Analysis, (in bid analysis the Engineering team and QA/QC team will evaluate technical suitability and quality control procedures while the Purchasing team will evaluate feasibility commercial), clarification meeting, Pre-Award meeting, making contracts/orders for materials/products.
02
Expediting
This stage is the stage of contract/order execution. At this stage, the team will also carry out the expediting stage which will control and synergize partner/vendor work activities to prevent errors and avoid rework. This team also conducts kick-off meetings, coordination meetings with partners/vendors, Pre-Inspection Meetings (PIM), and scheduled coordination meetings.
03
Subcontracting
Most of the project work requires the involvement of service activities such as engineering, testing, etc., and will be carried out by the Mechasolusindo International team, PT. (MSI), and for special materials/products/systems that require the involvement of another partner, that partner will be the subcontractor of Mechasolusindo International, PT.,(MSI). Therefore, the stages of this process must be passed starting from subcontractor selection, handover of work volume, and scope of work all of which will all be explained in the request for bid document, bid evaluation, clarification meeting, Pre-Award Meeting, and the making of work contracts / Materials Orders (Products).
04
Material Control
Materials/products/systems received from each partner/vendor as well as materials/products/systems received from internal stocks will be managed and controlled both in terms of quantity and quality visually as well as performance through factory acceptance tests so that all materials/products/systems received are in accordance with the contract and the design from the engineering team. In all these activities this team involves a team from QC/QA in every process up to handover to the customer. When carrying out activities at the project site, including monitoring, installation, testing, and commissioning activities, all material/product requirements and testing tools and other supporting materials/products will be provided and monitored by this team.
05
Identification of Work Volume
Outline all scope of work as well as verify and check necessary references before preparing a request for quotation to any partners associated with the project
Purchasing
At this stage, the procurement team will select partners/bidders, send requests for bids (RFQ), and Bid Analysis (this evaluation will be carried out by the engineering team, QA/QC to evaluate technical suitability and the procurement team will evaluate commercial feasibility), clarification meeting, meeting Pre-Award, making orders/contracts
Expediting
The team will also carry out the expediting stage which will control and monitor partner/vendor work activities to prevent errors and avoid rework. This team also conducts kick-off meetings, coordination meetings with partners/vendors, Pre Inspection Meetings (PIM), and scheduled coordination meetings.
Subcontracting
Most of the project work that requires the involvement of service activities such as engineering, testing, etc. will be carried out by the Mechasolusindo International team, PT. (MSI), and for special materials/systems that require the involvement of another partner, that partner will be the subcontractor. Therefore, the stages of this process must be passed starting from subcontractor selection, handover of work volume, and scope of work which will all be explained in the request for bid document, bid evaluation, clarification meeting, Pre-Award Meeting and work contract.
Material Control
Materials received from each partner/vendor as well as materials received from internal purchases will be managed and controlled so that all materials received are following the contracts and requests from the engineering team. In addition, quality control is also carried out, entry and exit of goods from each stage of the acceptance process to the Factory Acceptance test, therefore material control will always be involved in every process up to handover to the customer. Field activities involving stock activities and materials provided in the field will also be carried out.